Preventive Maintenance Plans
Stop equipment failures before they start. Protect your practice with scheduled maintenance.
The Hidden Cost of Equipment Failures
Every breakdown disrupts patient care, damages your reputation, and drains your budget
Unexpected Downtime
A failed autoclave means rescheduling patients, canceling procedures, and scrambling to find backup solutions. Average downtime cost: $500-2,000 per hour.
Emergency Repair Costs
Rush repairs cost 3-5x more than scheduled maintenance. Plus overnight shipping for parts, premium labor rates, and lost revenue.
Shortened Equipment Life
Neglected equipment fails years earlier than maintained systems. A $15,000 autoclave that could last 12 years might fail at year 7.
Patient Experience Impact
Equipment failures force last-minute cancellations, creating frustration and eroding trust. Patients expect reliable, professional service.
The Reality
Practices without maintenance plans experience 3-4 emergency breakdowns per year. Those with regular maintenance? Less than one.
The Solution: Preventive Maintenance
Regular, scheduled care keeps your equipment running reliably year after year
What Is Preventive Maintenance?
Preventive maintenance is scheduled servicing performed before equipment fails. Instead of waiting for breakdowns, you catch small issues early—replacing worn parts, cleaning critical components, and calibrating systems.
Think of it like changing your car's oil every 5,000 miles. You don't wait for the engine to seize. The same logic applies to your dental equipment: regular care prevents catastrophic failures.
How It Works
We visit your practice on a set schedule—quarterly, semi-annually, or annually depending on your equipment and usage. Each visit includes:
- Complete inspection of all covered equipment
- Cleaning and lubrication of moving parts
- Replacement of wear items before they fail
- Calibration and performance testing
- Detailed service documentation
- Recommendations for repairs or replacements
What's Included in Every Visit
Comprehensive service for all major dental equipment categories
Compressors
- Oil level check and replacement
- Filter inspection and cleaning
- Belt tension adjustment
- Pressure calibration
- Air quality testing
- Leak detection
- Motor bearing inspection
Autoclaves & Sterilizers
- Door seal inspection
- Chamber cleaning and descaling
- Gasket condition check
- Temperature calibration
- Pressure sensor testing
- Drain line flushing
- Cycle time verification
Vacuum Pumps
- Separator cleaning
- Water level adjustment
- Filter replacement
- Suction line flushing
- Motor performance check
- Belt and coupling inspection
- Discharge line clearing
Chairs & Delivery Units
- Hydraulic system check
- Control board testing
- Water/air line inspection
- Handpiece connection testing
- Foot pedal calibration
- Light functionality check
- Upholstery inspection
Handpieces
- Chuck mechanism inspection
- Bearing condition assessment
- Turbine cleaning
- O-ring replacement
- Spray pattern testing
- Speed calibration
- Noise level evaluation
Additional Services
- Equipment inventory documentation
- Serial number tracking
- Warranty status verification
- Manufacturer update notifications
- Repair history logging
- Replacement planning recommendations
- Written service reports
Why Practices Choose Preventive Maintenance
The benefits compound over time, protecting your investment and your reputation
Predictable Budgeting
Instead of surprise $5,000 emergency repairs, you pay a fixed monthly or quarterly fee. Spread costs evenly throughout the year and avoid financial shocks. Most practices save 40-60% annually compared to reactive-only repair budgets.
Extended Equipment Lifespan
Regular maintenance adds years to expensive equipment. An autoclave maintained properly can last 12-15 years instead of 7-8. For a $15,000 investment, that's an extra $7,500-11,250 in value.
Priority Emergency Service
Maintenance plan customers receive priority scheduling for any emergency repairs. When something does break, you're first in line—not waiting days while your practice stays down.
Compliance & Documentation
Every service visit includes detailed documentation for OSHA, state inspections, and internal records. We track serial numbers, maintenance dates, and service history—everything you need for audits.
Reduced Staff Stress
Your team isn't scrambling to handle equipment emergencies. They're not rescheduling patients last-minute or explaining delays. Maintenance plans create reliability and peace of mind for everyone.
Manufacturer Warranty Protection
Many warranties require proof of regular maintenance. Skip it, and you void coverage. Our documentation ensures you stay compliant and protected if warranty issues arise.
Choose Your Maintenance Plan
Flexible options to match your practice size and equipment needs
Annual Plan
For newer equipment or low-usage practices
- 1 comprehensive visit per year
- All equipment inspected and serviced
- Detailed service report
- Priority emergency scheduling
- 10% discount on all repairs
- Equipment inventory documentation
Semi-Annual Plan
Ideal for most dental practices
- 2 comprehensive visits per year
- All equipment inspected and serviced
- Detailed service reports
- Priority emergency scheduling
- 15% discount on all repairs
- Equipment inventory documentation
- After-hours scheduling available
Quarterly Plan
For high-volume practices or older equipment
- 4 comprehensive visits per year
- All equipment inspected and serviced
- Detailed service reports
- Top-priority emergency scheduling
- 20% discount on all repairs
- Equipment inventory documentation
- After-hours & weekend scheduling
- Dedicated service coordinator
Custom Plans Available: Multi-location practices and DSOs can request tailored maintenance programs with centralized billing, coordinated scheduling, and consolidated reporting. Contact us to discuss your specific needs.
Who Benefits Most?
Preventive maintenance plans fit practices of all sizes
Solo & Small Practices
With limited redundancy, equipment failures hit harder. A single compressor failure shuts down your entire practice. Preventive maintenance is your insurance against costly downtime.
Typical equipment: 1 compressor, 1-2 autoclaves, 1 vacuum pump, 2-5 chairs, 6-10 handpieces
Multi-Doctor Practices
More operatories mean more equipment to maintain. Coordinating service across multiple systems requires organization and expertise. We handle the scheduling, documentation, and coordination.
Typical equipment: 1-2 compressors, 2-3 autoclaves, 1-2 vacuum pumps, 6-10 chairs, 15-25 handpieces
Group Practices & DSOs
Centralized maintenance tracking across multiple locations creates visibility into equipment health, spending, and replacement planning. Our detailed documentation supports strategic asset management.
Typical needs: Standardized service schedules, consolidated reporting, predictable budgets per location, coordinated equipment replacement cycles
How It Works
Getting started is simple—we handle everything from setup to ongoing service
Free Assessment
We visit your practice, inventory all equipment, assess current condition, and recommend the best maintenance plan for your needs and budget.
Choose Your Plan
Select annual, semi-annual, or quarterly service. We provide transparent pricing based on your equipment list and practice size. No hidden fees.
Schedule Service
We coordinate all visits in advance, working around your practice schedule. Morning, evening, or weekend appointments available.
Ongoing Maintenance
On each visit, we service all covered equipment, document everything, and provide a detailed report. You'll know exactly what was done and what to watch.
Ready to Protect Your Equipment?
Schedule your free assessment and get a custom maintenance plan quote.
Schedule Free Assessment or Call (424) 527-9914The Math: Why Maintenance Saves Money
Real numbers from real practices
Without Preventive Maintenance
With Preventive Maintenance
Average Annual Savings: $8,000 - $15,000
Plus longer equipment lifespan, better patient experience, and peace of mind for your team. The ROI is undeniable.
What Practice Owners Say
Real feedback from practices that made the switch
"We used to have at least 2-3 equipment emergencies every year. Since starting the semi-annual plan, we haven't had a single practice-down situation in 18 months. The peace of mind alone is worth it."
"Our autoclave was 8 years old when we signed up for maintenance. The tech caught a failing door seal that would have caused a complete breakdown within weeks. Saved us thousands and kept us operational."
"As a solo practitioner, equipment failure is my biggest fear. The quarterly plan gives me confidence that my compressor, vacuum, and autoclave are being watched by someone who knows what they're doing."
Frequently Asked Questions
Common questions about preventive maintenance plans
On-demand service is reactive—you call when something breaks. Maintenance plans are proactive—we service equipment before it fails.
Maintenance plans include scheduled visits, discounted repair rates, priority emergency scheduling, and comprehensive documentation. On-demand service is charged at full hourly rates with no priority scheduling.
Pricing depends on your equipment inventory, practice size, and chosen plan frequency. Most small practices pay $200-400 per visit, while larger practices with more equipment pay $400-800 per visit.
We provide transparent, custom quotes after inventorying your equipment. No hidden fees, no surprises.
Absolutely. Most maintenance work can be done while you're seeing patients. For noisier tasks (compressor service), we offer early morning, evening, or weekend appointments.
We coordinate with your front desk to minimize disruption and work efficiently around your schedule.
Maintenance plan customers receive priority emergency scheduling. We respond faster and get you back online before non-plan customers.
Plus, you receive discounted hourly rates on all repairs: 10% (annual plan), 15% (semi-annual), or 20% (quarterly plan).
Maintenance visits include routine service items: filters, lubricants, belts, gaskets, and minor wear parts. Major repairs and replacement parts are quoted separately but discounted for plan members.
We'll always provide a clear estimate before performing any work beyond routine maintenance.
Yes. Plans are annual agreements with no long-term lock-in. If you need to cancel, we require 30 days' notice. Most practices find the value so compelling they stay enrolled for years.
Yes. With 20 years of experience, we service all major brands including A-dec, Midmark, Tuttnauer, SciCan, Air Techniques, DentalEZ, Pelton & Crane, KaVo, and many more. See our complete brand list.
Mixed equipment from multiple manufacturers? No problem—we maintain it all.
Simple. Contact us or call (424) 527-9914 to schedule a free assessment. We'll inventory your equipment, assess its condition, and provide a transparent quote for the plan that fits your needs.
The entire setup takes about an hour, and we can schedule your first maintenance visit immediately.
Stop Waiting for Equipment to Break
Join the practices that plan ahead, save money, and avoid the stress of emergency breakdowns.
Serving Ventura County, Santa Barbara, Malibu, Santa Clarita, and Glendale